Notary Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

Consular Officers abroad provide notary services similar to the functions of a notary public in the United States. This service is available to both U.S. and foreign citizens who need to have documents notarized for use in the United States. Australian Justices of the Peace (JPs) are not recognized in the United States.

Types of Notarial Services

  • Acknowledgement – To “acknowledge” is to admit, affirm, or declare; to recognize one’s acts, assuming obligation or incurring responsibility. It is often used for legal agreements, deeds, powers of attorney, bills of sale, and business documents.
  • Affidavits – A sworn statement made by you. We cannot advise you on the specific language needed in your affidavit; please consult a lawyer or other advisor for that type of assistance before coming to see us to notarize the document.

Notary Services NOT provided by the American Citizens Services Section

  • Apostilles/Authentication of a Public Notary’s Seal/Signature – U.S. Embassies and Consulates do not have the authority to affix an Apostille. To obtain an Apostille on:
  • Medallion Signature Guarantees –  This service can only be provided by a financial institution participating in the U.S. Securities and Exchange Commission’s medallion signature guarantee program. In Australia, Fortrend may be able to provide a Medallion Signature Guarantee. You may also be able to obtain a medallion signature guarantee from an overseas branch of a U.S. or Canadian bank, broker, or credit union with whom you do business. If you have been unable to obtain a medallion guarantee, you should contact the transfer agent or issuer corporation requiring the medallion signature for assistance.

Options for Notarizing Documents in Australia

To have your document notarized at a U.S. Consulate, you must follow the procedures detailed below.

  • Make an appointment. All services are provided by appointment only.
  • Be aware of the current fee for notary services.
  • Bring a current, government-issued photo ID, such as a valid passport or current Australian/U.S driver’s license. The name on your photo ID must match the name in the document(s) you are having notarized.
  • Ensure that you understand the contents of the document. A Consular Officer cannot explain it to you.
  • Have completed the document with the appropriate names, places and dates. Do not sign the document. You are required to sign it at the Consulate in front of the Consul.
  • Supply witnesses, if your document requires them in addition to the notarization.

For those seeking to have a document notarized for use in the United States, we encourage you to consider using a remote notarial service provider. This method of notarization is currently permitted in some form in many U.S. states. We recommend that you refer to your specific State Notary Handbook (generally available online) for more information to see if this option is suitable for your specific circumstance.

Alternatively, documents can be notarized by an Australian notary for use in the United States. This is a two-step process, which does not involve the U.S. Consulates.

Step 1: Have your documents executed in front of an Australian Notary Public.

Following is a list of Australian Public Notaries who have made themselves known to the U.S. Consulates General.

Step 2: Have the signature and seal of the Notary Public authenticated by the Australian Department of Foreign Affairs and Trade by means of an Apostille. This Apostille will make the notarization of this document legal in the United States under the conditions of the Hague Convention. Please contact the office, or representative, requesting these documents to ensure that an Apostille applied under the conditions of The Hague Convention is acceptable.