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Notarials
Notarial services are available for all nationalities by appointment

Overview

Scales, Seal, Pen

Consular Officers abroad provide notary services similar to the functions of a notary public in the United States. This service is available to both U.S. and foreign citizens who need to have documents notarized for use in the United States.

 

Australian Justices of the Peace (JPs) are not recognized in the United States.

 

Notary Services NOT provided by the ACS Section

Apostilles/Authentication of a Public Notary’s Seal/Signature – U.S. Embassies and Consulates do not have the authority to affix an Apostille. To obtain an Apostille on:

Medallion Signature Guarantees – This service can only be provided by a financial institution participating in the U.S. Securities and Exchange Commission’s medallion signature guarantee program. In Australia, Fortrend may be able to provide a Medallion Signature Guarantee. You may also be able to obtain a medallion signature guarantee from an overseas branch of a U.S. or Canadian bank, broker, or credit union with whom you do business. If you have been unable to obtain a medallion guarantee, you should contact the transfer agent or issuer corporation requiring the medallion signature for assistance.

Certified Copies of Documents NOT Issued by the Department of State – For certified true copies of non-Department of State documents, please refer to the relevant issuing authority or office.

Notarizing Documents Through the U.S. Consulates

To have your document notarized at a U.S. Consulate, you must follow the procedures detailed below.

  • Make an appointment. All services are provided by appointment only.
  • Be aware of the current fee for notary services.
  • Bring a current, government-issued photo ID, such as a valid passport or current Australian/U.S driver’s license. The name on your photo ID must match the name in the document(s) you are having notarized.
  • Ensure that you understand the contents of the document. A Consular Officer cannot explain it to you.
  • Have completed the document with the appropriate names, places and dates. Do not sign the document. You are required to sign it at the Consulate in front of the Consul.
  • Supply witnesses, if your document requires them in addition to the notarization

Remote Online Notarization

For those seeking to have a document notarized for use in the United States, we encourage you to consider using a remote notarial service provider. This method of notarization is currently permitted in some form in many U.S. states. We recommend that you refer to your specific State Notary Handbook (generally available online) for more information to see if this option is suitable for your specific circumstance.

Using an Australian Public Notary

Documents can be notarized by an Australian notary for use in the United States. This is a two-step process, which does not involve the U.S. Consulates.

Step 1: Have your documents executed in front of an Australian Notary Public.

Following is a list of Australian Public Notaries who have made themselves known to the U.S. Consulates General.

Step 2: Have the signature and seal of the Notary Public authenticated by the Australian Department of Foreign Affairs and Trade by means of an Apostille. This Apostille will make the notarization of this document legal in the United States under the conditions of the Hague Convention. Please contact the office, or representative, requesting these documents to ensure that an Apostille applied under the conditions of The Hague Convention is acceptable.