The U.S. Embassy in Canberra is seeking students for the Overseas Seasonal Hire Program to work in the Embassy
OPEN TO: Eligible Family Members (AEFMs) – All Agencies
POSITION: Overseas Seasonal Hire Program (OSHP)
OPENING DATE: April 4, 2022
CLOSING DATE: April 15, 2022
WORK HOURS: To be determined (Due to budgetary constraints participants may only be offered part-time work)
SALARY: All salary payments will be made electronically by direct deposit (EFT). As a matter of equity and fairness, the Department has established standard rates of pay for the OSHP. Much of the work to be performed is of a routine clerical nature and post will employ OSHP on the 2022 FS Extended Salary Scale pay schedule (based on a Full-time (40 hours/week), 40-hour work week) restricted to the FP-EE/1 (minimum wage) through FP-AA levels commensurate with the candidate’s education or experience.
The minimum qualification requirements are:
(1) FP-EE: High school student – $7.27/hour
(2) FP-DD: High school graduate or general equivalency diploma (GED), and/or three months of clerical work experience – $9.70/hour
(3) FP-CC: Meet FP-DD criteria plus 1 year of college, or 6 months of clerical work experience – $10.90/hour
(4) FP-BB: Meet FP-DD criteria plus 2 years of college, or 1 year of clerical work experience – $11.90/hour and
(5) FP-AA: Meet FP-DD criteria plus 3 years of college, or more than 1 year of clerical – $13.36/hour
EMPLOYMENT DATES: The OSHP will begin on or about May 1, 2022 and end on and about September 30, 2022. To be eligible for consideration in the program, applicants must be available to work for a minimum of two (2) consecutive weeks during that timeframe.
BASIC FUNCTION OF POSITION
We will be offering Eligible Family Member (EFM) high school and college students, aged 16-21, the opportunity to work at the U.S. Embassy Canberra through the Overseas Seasonal Hire Program (OSHP). The OSHP is designed to facilitate the employment of students and to provide clerical and administrative support to the Mission during the U.S. summer vacation season.
To be eligible to participate in the OSHP, applicants must meet ALL of the
(6) Applicant must either:
- Meet the definition of EFM child, as set forth in 3 FAM 7120; or
- Be a child undertaking the travel for which a U.S. government employee is authorized to receive an Educational Travel Allowance, as set forth in DSSR 280, if that child were to undertake study at a school away from post
- Eligible EFM students must be able to travel into Australia on a valid visa. Please note that DFAT currently does not/not issue diplomatic 995 visas for EFM college students over the age of 21.
- Except that in all cases, the applicant must be at least 16 years of age prior to beginning employment at post.
(2) Student Status: Must be a full-time or part-time student currently enrolled in a course of study at a high school, college, university, or other educational institution, including on-line. Upon request, applicants must be able to present documentation confirming their student status. Student status does not cease during the break between school years if the break does not exceed twelve (12) months and if the applicant can produce documentation of enrollment for a course of study at a high school, college, university, or other educational institution, including on-line, which will begin immediately after the break.
(3) A U.S. government employee is not receiving a Voluntary or Involuntary Separate Maintenance Allowance (VSMA/ISMA) to assist with expenses for the applicant.
NOTE: Under the OSHP, employees are only eligible to work at the U.S. mission abroad where their sponsoring employee is assigned (not TDY).
The Regional Human Resources Officer will match applicants to a position that most closely suits their interests and background.
AVAILABLE OPPORTUNITIES FOR OSHP:
A. Community Liaison Office
- Update, maintain and post relevant information for the Community Facebook pages.
- Communicate, when necessary, by in-person, email and phone with customers.
- Maintain the office calendar.
- Maintain RSVP lists and trackers for CLO’s 8 Areas of Responsibility (Education, Employment, Information, Liaison, Crisis Management, Event Planning, Guidance/Referrals, Resource Management, Newcomers Briefings).
- Catalog and inventory the CLO Warehouse items with the assistance of a CLO team member and Warehouse staff.
B. Housing and Leasing Office (GSO)
- Take high quality photos of house and apartment interiors, upload and organize photos, and update housing assignment information documents with new photos.
- Send housing assignment information to incoming employees.
- Assist with routine inspections of houses.
- Verify electronic housing files contain all required documentation.
C. Warehouse (GSO)
- Update heritage and art asset records with information on history and significance of items.
- Process welcome kits post-departure and prepare items to be re-issued.
- Test appliances and prepare them to be re-issued.
- Assist with preparing furniture and other items to be issued to residences.
- Research item history to inform decision-making about whether to keep or dispose of assets.
- Assist with maintaining records for asset management.
D. Human Resources
- Preparation of materials for orientation packets.
- Preparation of conditional letters of employment.
- Conference Room preparation for interviews.
- Various administrative tasks and data entry.
E. Information Resources Management (IRM)
- Assisting customers with setting up and dialing into video conferencing equipment.
- Perform property management, inventorying IT equipment.
- Prepare excess phones and tablets for disposition.
- File and destroy hard copy documents.
- Assist with moving and setting up workstations, monitors, and peripherals.
Interested applicants must complete the attached Universal Application for Employment (UAE) (DS-174) and Summer Hire Application Form. Submit the completed forms to the Regional Human Resources Office before COB on April 15, 2022.
NOTE: Applicants must specify which opportunities they are interested in and the dates they are available to work in their application.
HOW TO APPLY
- Complete Universal Application for Employment (UAE) (Form DS-174) (PDF 83KB) and Summer Hire Application Form (PDF 223KB) and we will email an application to you.
- (If applicable) Candidates must provide evidence of their eligibility to work in Australia by providing a copy of their work visa or permit, or residency.
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED
SEND APPLICATIONS TO:
Regional Human Resources Office
POC: Jessica Posey
Only electronic applications can be accepted.
EQUAL EMPLOYMENT OPPORTUNITY
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The Department of State also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs. The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.